(Rev. 4/7/2022)
Dates may change to reflect updates to the Provost’s Promotion and Tenure Call or changes to the University or CAFNR processes and procedures. Except for Provost due dates, if a date falls on a weekend or holiday, the deadline is the first business day following the weekend/holiday.
The Provost’s Call Letter is historically published annually in March. Please review the Call Letter carefully and refer to it as case packet is prepared.
Deadlines marked with * are established by the Dean’s Office or the Provost’s Office.
Deadlines marked with + are coded in the RPT system.
Unmarked dates are suggested by the Dean’s Office; please check with division office to confirm division deadlines!
Notice of Intent
- Feb. 1: Candidate notifies division director of intent; meeting scheduled
External Review Process (5 months)
- Feb. 15: Candidate and division faculty submit names of possible external reviewers to division director
- Mar. 1: Director sends out requests to external reviewers
- Mar. 15: Candidate information uploaded in University’s Review, Promotion and Tenure (RPT) system for external reviewers (refer to Provost’s Promotion and Tenure Call)
- June 1: Link to materials provided to external reviewers via email sent through RPT system
- July 31: External review letters due and added to RPT system
Submission of Case Packet (6 months)
- +*Aug. 1: Candidate case packet due in RPT system
- Aug. 1-14: Division case manager review of case packet to verify the case is ready to move forward
- +Ongoing: Updates to case packet after Aug. 1 should be submitted to the Division (to be uploaded to the RPT system at the current level in the process, i.e., division, college/dean, provost)
Division Review (8.5 weeks)
- +*Aug. 15: Access to case packet in RPT system provided to division P&T committee and tenured
faculty in the Division at the rank of the promotion and above - Aug. 21: Comments by appropriate divisional faculty compiled by division P&T committee
- Sept. 12: Division P&T committee recommendation letter and record of votes due in RPT system
- +*Sept. 13: Letter due to division director in RPT system
- Sept. 13-25: Divisional hearing, if requested by candidate after negative recommendation; letter and record of votes is added to RPT system after hearing
- +*Sept. 29: Division director recommendation letter due and added to case packet in RPT system
- +*Sept. 30: Case packet for faculty with positive recommendation due to CAFNR deans in RPT system
- Sept. 30-Oct. 12: Director hearing, if requested by candidate after negative vote(s) or recommendation;
letter and record of votes added to RPT system after hearing - *Oct. 13: Case packet for faculty requesting hearing due to CAFNR Deans in RPT system
CAFNR P&T Committee Review (7 weeks)
- *Sept. 15: CAFNR P&T Committee organizational meeting no later than Sept. 15 (receive Dean’s charge, elect committee chair and assign case reviewers)
- *Oct. 1: CAFNR P&T Committee given access in RPT system to case packets forwarded to the Dean on Sept. 30
- *Oct. 14: CAFNR P&T Committee given access in RPT system to case packets forwarded to the Dean on Oct. 13
- *Oct. 1-Nov. 10: CAFNR P&T Committee completes and uploads recommendation letters to RPT system and records votes in RPT system
- +*Nov. 11: CAFNR P&T Committee recommendation letter due to candidate, division director and Dean’s office
- *Nov. 11-18: CAFNR P&T Committee hearing, if requested by candidate after negative vote(s) or recommendation
- *Nov. 25: CAFNR P&T Committee letter and record of vote uploaded to RPT system after hearing
CAFNR Dean’s Review (4.5 weeks)
- *Nov. 12-29: CAFNR Deans review final case packets
- +*Nov. 30: CAFNR Dean recommendation letter added to RPT system
- *Dec. 1-Dec. 12: CAFNR Dean hearing, if requested by candidate after negative recommendation
- *Dec. 14: CAFNR Dean post-hearing letter due in RPT system
Case Packet to Provost
- +*Dec. 15: Fully complete case packets are due in RPT system by 5:00 p.m.
Effective Date
- *Sept. 1 (the following year): New appointment effective (with favorable decision by the Chancellor)