(Rev. 5/23/2022)
The Provost’s Call Letter is historically published annually in March. Please review the Call Letter carefully and refer to it as case packet is prepared.
Deadlines marked with * are established by the Dean’s Office or the Provost’s Office.
Deadlines marked with + are coded in the RPT system.
Unmarked dates are suggested by the Dean’s Office; please check with division office to confirm division deadlines!
Notice of Intent
- April 1: Candidate notifies division director of intent; meeting scheduled
External Review Process (5.5 months)
- Apr. 15: Candidate and division faculty submit names of possible external reviewers to division director
- May 1: Director sends out requests to external reviewers
- May 15: Candidate information uploaded in University’s Review, Promotion and Tenure (RPT) system for external reviewers (refer to Provost’s Promotion and Tenure Call)
- Aug. 1: Link to materials provided to external reviewers via email sent through RPT system
- Sept. 30: External review letters due and added to RPT system
Submission of Case Packet (6 months)
- *+Oct. 1: Candidate case packet due in RPT system
- Oct. 1-9: Division case manager review of case packet to verify the case is ready to move forward
- +Ongoing: Updates to case packet after Oct. 1 should be submitted to the Division (to be uploaded to the RPT system at the current level in the process, i.e., division, college/dean, provost)
Division Review (7.5 weeks)
- *+Oct. 10: Access to case packet in RPT system provided to division P&T committee and faculty in the Division at the rank of the promotion and above
- Oct. 20: Comments by appropriate divisional faculty compiled by division P&T committee
- Oct. 31: Division P&T committee recommendation letter and record of votes due in RPT system
- *+Nov. 1: Letter due to division director in RPT system
- Nov. 1-7: Divisional hearing, if requested by candidate after negative recommendation; letter and record of votes is added to RPT system after hearing
- *+Nov. 29: Division director recommendation letter due and added to case packet in RPT system
- *+Nov. 30: Case packet for faculty with positive recommendation due to CAFNR deans in RPT system
- Nov. 30- Dec. 19: Director hearing, if requested by candidate after negative vote(s) or recommendation; letter and record of votes added to RPT system after hearing
- *Dec. 20: Case packet for faculty requesting hearing due to CAFNR Deans in RPT system
CAFNR P&T Committee Review (6 weeks)
- *Dec. 15: CAFNR P&T Committee organizational meeting no later than Dec. 15 (assign case reviewers)
- *Jan. 2: CAFNR P&T Committee given access in RPT system to case packets*
- *Jan. 2- Jan. 31: CAFNR P&T Committee completes review of case packets
- *+Feb. 1: CAFNR P&T Committee recommendation letter and record of votes due in RPT system
- *Feb. 2-13: CAFNR P&T Committee hearing, if requested by candidate after negative vote(s) or recommendation
- *Feb. 14: CAFNR P&T Committee letter and record of vote uploaded to RPT system after hearing
CAFNR Dean’s Review (4 weeks)
- *Feb. 1-19: CAFNR Deans review final case packets
- *+Feb. 20: CAFNR Dean recommendation letter added to RPT system
- *Feb. 21-27: CAFNR Dean hearing, if requested by candidate after negative recommendation
- *Feb. 28: CAFNR Dean post-hearing letter due in RPT system
Case Packet to Provost
- *+Mar. 1: Fully complete case packets are due in RPT system by 5:00 p.m.
Effective Date
- *Sept. 1 (the same year): New appointment effective (with favorable decision by the Provost)